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	Day-to-day responsibilities differ with little consistency between jobs, weeks, or events. According to Lou Ann Dun, Owner of Artful Parties in Salina Kansas, A lot of time is spent in the office preparing for upcoming events, and returning e-mails and phone calls (Chron, 2015). She receives e-mails from vendors who want to showcase their space, she determines the floor plans, arrange for catering, negotiate agreements with suppliers or the facility and create a budget to remain within after all has been considered. Out of office work may involve running event related errands (Chron, 2015) relaying information to supervisors, co-workers or a subordinate, photographers, caterers, florists etc. to make sure everyone on the team has a common objective and understands the outline.		Day-to-day responsibilities differ with little consistency between jobs, weeks, or events. According to Lou Ann Dun, Owner of Artful Parties in Salina Kansas, A lot of time is spent in the office preparing for upcoming events, and returning e-mails and phone calls (Chron, 2015). She receives e-mails from vendors who want to showcase their space, she determines the floor plans, arrange for catering, negotiate agreements with suppliers or the facility and create a budget to remain within after all has been considered. Out of office work may involve running event related errands (Chron, 2015) relaying information to supervisors, co-workers or a subordinate, photographers, caterers, florists etc. to make sure everyone on the team has a common objective and understands the outline.
	Tiffany Klein, an Event Coordinator for Rosecrest Special Events says that when she is not catering to an event she is searching through magazines, the Internet and attending restaurants, museums and boutiques for decorating and vendor ideas. Going through last minute details to make sure everything runs smoothly from beginning of the event to the final stage. And setting up client meetings to get a proper understanding of what the event holder is looking for and being able to create that vision is an important and favorite part of her job (Chron, 2015).		Tiffany Klein, an Event Coordinator for Rosecrest Special Events says that when she is not catering to an event she is searching through magazines, the Internet and attending restaurants, museums and boutiques for decorating and vendor ideas. Going through last minute details to make sure everything runs smoothly from beginning of the event to the final stage. And setting up client meetings to get a proper understanding of what the event holder is looking for and being able to create that vision is an important and favorite part of her job (Chron, 2015).
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		+	{| typical workday |- 92% responded “Everyday” |}

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Revision as of 16:23, 25 March 2015

Contents 1 Job Title (Samantha Looby) 1.1 General Overview 1.2 Job Duties and Responsibilities 1.3 Typical Workday

Job Title (Samantha Looby)

Event Coordinator

General Overview

Event Coordinators focus on planning and organizing the details for social activities. These events include corporate parties, team building socials, fundraising programs, public relations activities and developing sponsorships to name a few (Job Bank, 2015). The event coordinator begins by developing a vision with the client, and continues to oversee details and manage a team during the event. Therefore, it is beneficial for the coordinator to establish and maintain interpersonal relationships over time (O*Net).

Job Duties and Responsibilities

Specific duties include meeting with clients to determine objectives for the event through conferences or conventions prior to the desired date. Coordinators much choose the event space that is appropriate for the theme and the number of people attending, taking into consideration the size, price and appropriateness of the location. Inspecting the facility is necessary to ensure they meet the standards of the client, in which case it is important to confer with staff at chosen site to coordinate the details (O*Net, 2015). Budgets must be established and monitored before and during the course of the event, it is also the Event Coordinators job to as review and approve all payments being made. If there is any audio-visual equipment required, transportation needs to be arranged for the pick up, drop off and set up, the coordinator is also in charge of gathering any displays needed for the venue.

Typical Workday

Day-to-day responsibilities differ with little consistency between jobs, weeks, or events. According to Lou Ann Dun, Owner of Artful Parties in Salina Kansas, A lot of time is spent in the office preparing for upcoming events, and returning e-mails and phone calls (Chron, 2015). She receives e-mails from vendors who want to showcase their space, she determines the floor plans, arrange for catering, negotiate agreements with suppliers or the facility and create a budget to remain within after all has been considered. Out of office work may involve running event related errands (Chron, 2015) relaying information to supervisors, co-workers or a subordinate, photographers, caterers, florists etc. to make sure everyone on the team has a common objective and understands the outline. Tiffany Klein, an Event Coordinator for Rosecrest Special Events says that when she is not catering to an event she is searching through magazines, the Internet and attending restaurants, museums and boutiques for decorating and vendor ideas. Going through last minute details to make sure everything runs smoothly from beginning of the event to the final stage. And setting up client meetings to get a proper understanding of what the event holder is looking for and being able to create that vision is an important and favorite part of her job (Chron, 2015).