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Manage Groups

From Information about Isaak, Brock University's Sakai-Based LMS

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Groups are subsets of participants for a given site. Groups are not preloaded with official course data, and can therefore be created by the instructor. Groups are useful to organize study groups, project teams, and other non-official subsets of participants. Groups can be crated based on individuals or by role.

Contents

[edit] Accessing groups

You can access groups with the Site Info tool.

To access groups with the Site Info tool:

  1. In your site's menubar, click Site Info.
  2. Click Manage Groups.


[edit] Manually create a new group

To add an individual to a group click their name or role on the left, then the ">" arrow
To add an individual to a group click their name or role on the left, then the ">" arrow

[edit] Create a new group manually

This method allows an instructor to assign specific individuals and/or roles to a specific group.

  1. In Site Info select "`Manage Groups'".
  2. Click Create New Group.
  3. In the "Title" field, enter a title for your group (e.g., Project team 1). You may also add a text description.
  4. From the window on the left, select a site participant to add to the group, and then click Add to group. Repeat this step until you've added all the members you wish to the group. To select more than one member at a time, hold down the The control key, or ctrl key, is normally found on the bottom corners of a PC keyboard, beside the alt keys on Windows, The command key, located beside the space bar on an Apple Inc. keyboard.  Often used as the equivalent to the Window's "ctrl" key. on a Mac, and select the members you wish to add.
  5. When you're finished, click Update.

Note: It is not possible to create a new group based on existing group (i.e., duplicate an existing group). Groups are subsets of participants for a given site. Groups are not preloaded with official course data, and can therefore be created by the instructor. Groups are useful to organize study groups, project teams, and other non-official subsets of participants.

[edit] To edit a group

  1. Access the groups area of your site (see above).
  2. Next to the group title, click Edit.
  3. You may revise the "Title" and "Description" fields. You may also add or remove group members by clicking Add to group or Remove.
  4. When you're finished, click Update.

[edit] To delete a group

  1. Access the groups area of your site (see above).
  2. Next to the group you wish to remove, check the box under Remove.
  3. Click Remove Checked.
  4. To confirm removal, click Remove.

[edit] Create groups by role

To create separate groups for different user roles in the course, select one or more roles and then click Update.

[edit] Create a joinable group

  • Click the Create New Joinable Set button.

  • Specify the joinable set details.
  • Specify the joinable set details. Zoom

You will need to enter a title for the set of groups. Each group will begin with the same name and end with a unique number. Also, you need to indicate the number of groups and max members per group for the site. Optionally, you may select the Allow users to see group membership before they join a group checkbox.


[edit] Create random groups by number of groups


  1. Select a single role from which to create subgroups (e.g. Student).
  2. Select the Create random groups from members with selected role(s) radio button.
  3. Select the Split by number of groups needed radio button.
  4. Enter a Group Title. This title will serve as the basis for all of the group names. Numbers will be appended to the title.
  5. Enter the Number of groups you would like to have for the site. Users will be randomly assigned to each group and distributed as equally as possible.
  6. Click the Update button to auto-generate your groups.

[edit] Create random groups by number of users per group.

  1. Select a single role from which to create subgroups (e.g. Student).
  2. Select the Create random groups from members with selected role(s) radio button.
  3. Select the Split by number of users needed per group radio button.
  4. Enter a Group Title. This title will serve as the basis for all of the group names. Numbers will be appended to the title.
  5. Enter the Number of users per group you would like to have. Users will be randomly assigned to each group and the number of groups is determined by the class size divided by number of users per group.
  6. Click the Update button to auto-generate your groups.

[edit] How Students Join Groups Once They are Created


  • Students should go to the Site's Site Info page.
  • Expand the Groups You Can Join area by selecting the triangle to the left of the Groups You Can Join title
  • Click Join beside the appropriate group


Instructors may choose to allow students to join multiple groups or not.

Instructors may choose to allow students to unjoin groups or not.

[edit] Automatically generate groups with members

Click on the Auto Groups button.

[edit] Import from file

Click on the Import from file button.

Click the Choose File button to browse for and select your import file.

Your import file should be in comma-separated (CSV) format with two columns of data. The first column should contain the group title, and the second column should contain the username of the site participant. Do not include a column header row and do not include spaces.

Once you have uploaded your file, click Continue.

[edit] Allowing site participants to see what Group they are in

Privacy Concern: Be Careful

This tool is designed to protect your privacy. Please consider the implications of sharing any information you choose to make available.


If students are put into groups by an instructor the Roster tool will disclose who is in that group to other members. This is often desired, but consider groups created for "Extra time on quizzes" or "Referred for academic misconduct". These are groups where the individual members should not know who else is a member of the group. In these situations the Roster tool should likely not be on, or contact the CPI to discuss other options.


You can learn more about your privacy at Brock University at http://www.brocku.ca/accessandprivacy/

Instructors can allow site participants to see what group they are in by turning on the Roster tool.


[edit] Video


Image:header_gray.jpg
YouTube/Podcast - Manage Groups
   


Find more videos for instructors at the Welcome To Sakai Webinar article, or look in the Video Category

[edit] Things to Consider

Other articles about Isaak/Sakai's tools and how instructors can use them:

Core Tools:   Image:Flag blue.png Announcements | Image:Page edit.png Assignments | Image:Lessons-icon.png Lessons | Image:Comments.png Forums | Image:Report.png Gradebook | Image:Folder.png Resources | Image:Calendar.png Schedule | Image:Pencil.png Tests and Quizzes

More Tools:   Image:User comment.png Chat Room | Image:Folder page.png Drop Box | Image:House.png Home | Image:Comment.png Messages | Image:Chart bar.png Statistics | Image:Page world.png Web Content


Related articles:   How to add tools to your course | Using the Text Editor | Manage Groups | Permissions and roles | Contact the CPI for help

This article is based on the equivalent Sakai project help article.

The Sakai Educational Community License is deemed to be compatible with this sites Project:Copyrights which are under the Creative Commons 2.5 Licence. You can view the original Sakai help documentation, unedited, at http://kumu.brocku.ca/sakai/help/

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