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Permissions and roles

To complete the procedures in this article, you must be assigned a role having the necessary permissions. This often excludes Students and TAs by default. To determine your role, follow the directions in Participant roles.

For a basic understanding of roles and permissions, see Permissions and roles.


[edit] What is Gradebook?

Gradebook (previously known as GradebookNG) is a new core tool for instructors to calculate and store grade information and distribute it to students online. It has been designed based on the same back-end as the Gradebook Classic tool, but with a number of new features and enhancements.

The following provides a high-level overview of the functional requirements guiding the development of the enhanced Gradebook.

  • Editable Spreadsheet View: The default “Grades” view within the gradebook will be replaced by an editable spreadsheet view, wherein gradebook items will be displayed as a series of columns. The layout and data-entry process will be familiar to users of modern spreadsheet applications such as Excel and Google Sheets. Gradebook actions will be available within the context of dropdowns in spreadsheet cells and columns. Modal windows (lightboxes) will be used for entering and editing information, thereby maintaining a sense of continuity and place for users.
  • Automatic Saving/Data Validation: Changes to data within the spreadsheet view will be automatically saved, with clear feedback confirming to users that their data has been saved. The interface will also provide data validation feedback.
  • New Course Grade Display Options: Course grades will benefit from additional display options. Instructors will have the option of displaying course grades to students as letter grades, percentages, points, or combinations thereof.
  • Student Summary View: Within the spreadsheet view, instructors will be able to view a gradebook item summary for each student. This view will display grade information solely for the selected student, providing an overview of the student’s grades in a vertical orientation whilst obscuring the grade data of other students.
  • Enhanced Import/Export Process: The existing Import/Export process will be simplified and consolidated into one page. The improved workflow will allow instructors to update existing gradebook items/comments and add new gradebook items in bulk. Users will also be able to export the gradebook as they can today.

In Gradebook, Students can view their scores for all items; view their course grades, once an instructor releases them; and sort their items by title, due date, grade, and weight, where applicable.

Gradebook is section aware, so teaching assistants can see grades only for students in their assigned sections.

Using Gradebook, instructors can:

  • Auto-calculate course grades, with the ability to override any course grade.
  • Define course letter grades based on a 100% scale.
  • Choose between point- or percentage-based grading.
  • Add gradebook items for manually graded or offline activities.
  • Create categories to organize items and allow for weighting of grades.
  • Enter, view, edit, and release to students scores, grades, and comments.
  • Collect and display scores from tools such as Tests & Quizzes, Assignments, and Forums.
  • Export scores and grades to Microsoft Excel (in XLS format) for further manipulation or printing.
  • Import item scores from spreadsheet (CSV) files.
  • Drop grades or keep the highest grades in a category.
  • Specify items or categories as extra credit.

Example of an Instructor's view of the instructor's view of the Gradebook
Example of an Instructor's view of the instructor's view of the Gradebook

[edit] How do I set up my Gradebook?

The Gradebook is the hub for all graded activities and points earned in your site. There are several settings you can set up for your site, such as Grade Entry in points/percentages, Grade Release Rules, Categories and Weighting, and Grading Schema.

To begin start by choosing Settings

Gradebook Settings

[edit] Grade Entry

You can select either a Points based gradebook or a Percentage based gradebook, depending on your preferred method for entering grades.

Gradebook Entry

[edit] Grade Release Rules

  1. Check the Display released Gradebook items to students box to allow students to view released items in the gradebook. (Individual items can be hidden or released when you create or edit items.)
  2. Check the Display final course grade to students box to show students their final grade in the course as calculated in the gradebook.
  3. If you have selected to release the final grade, choose your preferred format for the grade display: Letter Grade, Percentage, or Points.

Gradebook Release Rules

[edit] Categories and Weighting

You can choose to have No categories, Categories only, or Categories & Weighting in your gradebook.

The No categories option is used when you want to have a simple grade calculation based strictly on the on points or percentages of all your gradebook items, without any groupings, weighting, or dropping of items.

The Categories only option is used for grouping similar gradebook items, like all homework, or all projects. This option also allows you to drop grades within categories. If all items within a category have the same point value, you can choose to drop the highest grade, keep the highest grade, or drop the lowest grade within the category.

The Categories and Weighting option groups items and supports weighting of grades. For example, if all homework assignments added together comprise 20% of the final course grade, projects make up 50% of the course grade, and exams are worth 30% of the final grade, this option will allow you to group the items and weight them accordingly.

Note: If you use Categories, you must have at least one Gradebook Item in each category to enter grades. For example, if you have a Final Exam worth 30% of the final grade, you will need a Final Exam category AND a single Final Exam gradebook item within that category.

Tip: If you would like to be able to drop grades, you should select either Categories only or Categories & Weighting.

Gradebook Categories & Weighting

[edit] Adding Categories

  1. Select the radio button for Categories only.
  2. Enter a title for the category in the text box provided.
  3. If you need additional categories, click on the Add a Category link to enter additional category titles.

Add a Gradebook Category

[edit] Adding Weighting

  1. Select the radio button for Categories & Weighting.
  2. Enter the different categories that you plan to weight in your grading scheme.
  3. Enter the percentage weighting for each category.

Note: The percentage for all categories taken together must equal 100%.

Add Weighting

[edit] Enabling Drop Lowest and/or Keep Highest

If you selected either Categories only or Categories & Weighting, the enable drop/keep options will appear. All items within a category must have the same score value in order to use the drop/keep options for that category.

  1. Select the check box next to each of the desired drop/keep options.
    • Enable Drop Highest: Automatically drops the highest score/s among items in a category.
    • Enable Drop Lowest: Automatically drops the lowest score/s among items in a category.
    • Enable Keep Highest: Automatically keeps the highest score/s among items in a category.
  2. In the appropriate column, enter the number of items in each category that you wish to drop or keep.

Tip: Many faculty prefer to use Keep Highest as opposed to Drop Lowest, since it reflects a more accurate running total of student grades during the course of the term. Items that students have not yet completed are not dropped automatically, so one or more higher scores may be dropped until all items have been completed.

Enabling Drop Lowest and/or Keep Highest

[edit] Extra Credit Category

If you would like to designate a category as extra credit, select the check box in the Extra Credit column next to the category. Extra credit items add to the student's total grade, but points do not detract from the overall grade if not completed.

Tip: Both entire categories and individual gradebook items may be designated as extra credit. However, you cannot have an extra credit item within an extra credit category.

Extra Credit Category

[edit] Reordering Categories

You may drag and drop to reorder categories. Click on the reorder icon to the left of the category and drag it to the new location.

Reordering Categories

[edit] Deleting Categories

If you would like to delete a category, click the Remove button for that category.

Deleting Categories

[edit] Grading Schema

  1. Choose your preferred Grade Type: Letter Grades, Letter Grades with +/-, or Pass/ Not Pass.
  2. The default grading schema values are displayed. If you would like to customize the score threshold for any of the grade levels, enter the desired value into the fields provided. (Optional)

Grading Schema

[edit] Save Your Changes

Once you have finished with your Gradebook setup, don't forget to click on the Save Changes button at the bottom to save your changes. Navigating away from the page will not save your changes unless you've clicked the Save Changes button.

Gradebook Save

Other articles about Isaak/Sakai's tools and how instructors can use them:

Core Tools:   Image:Flag blue.png Announcements | Image:Page edit.png Assignments | Image:Lessons-icon.png Lessons | Image:Comments.png Forums | Image:Report.png Gradebook | Image:Folder.png Resources | Image:Calendar.png Schedule | Image:Pencil.png Tests and Quizzes

More Tools:   Image:User comment.png Chat Room | Image:Folder page.png Drop Box | Image:House.png Home | Image:Comment.png Messages | Image:Chart bar.png Statistics | Image:Page world.png Web Content

Related articles:   How to add tools to your course | Using the Text Editor | Manage Groups | Permissions and roles | Contact the CPI for help

The Sakai Educational Community License is deemed to be compatible with this site's Project:Copyrights which are under the Creative Commons 2.5 Licence.

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