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Forms

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In Sakai, forms are online structures that allow you to collect and store data. They are the electronic counterparts of paper forms, such as those you fill out to submit applications, complete surveys, and so forth. A screen shows an example of a form in Sakai.

Each form consists of a name, instructions to the user, a set of text fields or boxes, and field names. Both the instructions and the field names guide participants in completing the form appropriately.

In Sakai, forms allow you to collect and store information for use in wizards, matrices, and portfolios. These forms can serve a variety of purposes. For example, you may use forms to collect routine information, such as contact information and educational or work history. You may also use forms to prompt users to document their learning or document work they have completed. Other forms may be designed to guide users in documenting the details of a teaching experience, restating a particular learning outcome in their own words, and reflecting upon an internship experience. Still other forms can be used to collect feedback on the user's work.

In wizards and matrices, you can present different forms to each different user who needs to provide input to the wizard or matrix.

  • To site participants, you might present forms that prompt them to provide background information, document work on projects, describe courses, reflect on co-curricular experiences, and organize thoughts about learning outcomes. These users complete one or more appropriate forms as they work in each wizard page and matrix cell.

8To reviewers and evaluators, you present forms that collect and structure feedback on a site participant's work. These forms collect formative feedback (from reviewers) and summative feedback (from evaluators) on the work demonstrated in individual wizard pages and matrix cells and on the work as a whole. Forms for summative feedback can include an evaluation scale or elementary rubric.

Within a particular wizard, matrix, or portfolio, you may specify that some forms can be used only once. You may also specify that a form need not be completed at all if it is not appropriate.

Other forms can and should be used repeatedly to collect multiple versions of the same type of data. So, a student may complete and save a contact information form many times to capture information about his or her home, work, school, summer residence, parents, study abroad and/or research locations. When working with portfolios, the student can include any or all of these versions of the completed form in one or more portfolios and/or one or more versions of a specific portfolio.

The instructions, fields, and field names in forms vary, depending on the information the form is designed to collect. Fields may also be as small or large (up to 4,000 characters) as the creator of the form deems necessary.

Forms can contain many types of fields. The different field types are shown in this table.

Field Type Examples
Text First Name, Street Address, Insights Gained, Feedback
Date Birth Date, Date of Certification, Creation Date
Integer Current Age, Social Security Number, Years at Current Address
Decimal GPA, mathematical results
Complex (multiple entries allowed) Phone Number(s), Email Address(es), Skill(s), Accomplishment(s), Hypothesis(es)


Most forms are created for one or more specific sites. However, if you create a form that has general applicability, you may recommend that it be published globally. Only a system administrator can publish a form globally (in response to your recommendation).

Any form included in a portfolio template may display all fields from the form or only some fields from the form. The same form (and some or all of its fields) may be used in multiple portfolio templates, wizards, and matrices.


This article is intended to help individuals using Isaak, Brock University's Sakai-Based LMS. You can search more help articles either by using the "search" box on the left or clicking here. More help articles can also be browsed here.

This article is based on the equivalent Sakai project help article.

The Sakai Educational Community License is deemed to be compatible with this sites Project:Copyrights which are under the Creative Commons 2.5 Licence. You can view the original Sakai help documentation, unedited, at http://kumu.brocku.ca/sakai/help/

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