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EXplorance Blue Online Evaluation Process

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This document outlines Brock University's process of online evaluation with eXplorance Blue. General information about online evaluation at Brock is available here. If you have any questions related to this information, please contact the CPI at or extension 4734 while on campus.


[edit] Requirements gathering

  • Departments across campus optionally opt into the offering of online course evaluations for all courses within the respective department.
  • Courses which use a fully online delivery format or for which traditional course evaluation is impractical may automatically be eligible for online evaluation.
  • Chair and Dean (current HR L1 & L2 roles) approve Computer Account requests for all individuals who should be coordinating reports and possibly reviewing the reports in addition to the Chair. The request should include in the following details within the Notes section: "Assign Course Evaluation Supervisor to <insert name here> for department <identify department here>."
Course Evaluation Processes  Accessible Version
Course Evaluation Processes Accessible Version

[edit] Months or weeks prior to online evaluation

  • With input from specific academic departments and support from CPI, departmental course evaluation forms are converted to a digital format for online delivery. This process involves reviewing best practices at Brock University and possible common questions, identifying questions that apply to the course or the instructor, and preparing samples for departmental review.
  • A message is sent to instructors of courses that are to receive online evaluation which provides access to eXplorance Blue. Instructors are provided with features to add personalized questions, adjust evaluation delivery dates, or opt out of online evaluation.
  • A similar message is sent to departmental Chairs or selected designates of departments that have opted in, informing them that online evaluations are to take place for specified courses. As appropriate in some cases, point people for course evaluations are established by departments which require technical permissions to add personalized questions, adjust dates, or opt specific courses out of the evaluation process.

[edit] Online evaluation begins

  • Students within courses receiving online evaluation are sent a notification via Brock email that evaluation is open. This message will provide a link to where evaluation can be accessed.
  • Students can optionally access all available online evaluations via a tool within selected Isaak-Sakai course sites.
  • Instructors can choose to view response rates for evaluations of their courses during evaluation period.
  • Departmental Chairs or designates can choose to view response rates during evaluation period.
  • Students that have not submitted responses receive several reminders messages via Brock email

[edit] Online evaluation completes

  • After deadline for submission of final grades passes, instructors gain access to evaluation reports via same eXplorance Blue access point that was used to add custom questions, adjust dates, or opt their course out of online evaluation.
  • Chairs or designates can optionally be provided with access to high-level reports after deadline for submission of final grades passes for each specific course. This feature is available via the same access point as previous and can be disabled if preferred by the department.
  • Results of course evaluations are not reported beyond the course‚Äôs immediate department, and, according to BUFA agreement section 1 12.7d, remain the property of the instructor.
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